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Project/Studio Manager

Each Other Company/Further Reading Press is looking for a Project/Studio Manager to further strengthen our studio on the business spectrum, for both our creative consultancy and retail. This is a key management role within our team in which the successful applicant will oversee coordination of the studio, leading on project management and design operations. As a key liaison in our design and business operations, you would be supporting the creative director and design team and coordinating with clients. Design operations include all aspects of running a small but dynamic creative studio: project management, finance, and business development.

Design Operations
— Support the Creative Director to define scope, budget, and timelines for projects
— Take ownership of business operations and lead it with supervision from the Creative Director
— Support the Creative Director and Designers overseeing conversations with clients, prepare agendas as required
— Act as the primary main interface between the design team and client organisations
— Monitor and manage project scopes with the design team and clients
— Support the clients by ensuring that design solutions meet commercial requirements
— Monitoring and coordination of new business enquiries with Directors
— Handling studio supplies and equipment
— Maintaining our website: adding products, adjusting stock/pricing with assistance from designers, and adding press activities
— Point of contact for wholesale distribution enquiries and requests
— Overseeing processing, packing orders, and ensuring correct customs documentation from online foundry and sales, with assistance from designers

Project Management
— Manage projects from briefing to delivery, updating and monitoring design tasks as needed
— Develop and monitor schedules for each project
— Conduct regular project status meetings with designers and project reviews
— Monitor time-tracking in the studio's time tracking software and alert design team and clients as projects near time allocation
— Managing incoming project files
— Maintain confidentiality agreements

Financial
— Prepare and negotiate estimates and contracts with clients and suppliers
— Monitor and manage scope changes for projects
— Track project expenditure in order to meet agreed budgets
— Issue invoices and pay bills following agreed payment terms
— Prepare monthly management accounts and cash-flow reports for the Creative Director

Business Development
— Support the Creative Director in identifying and generating new business opportunities
— Contacting potential clients via email or phone to set up meetings
— Maintain and monitor leads and sales pipeline
— Prepare tenders and write requests for proposal (RFP)
— Represent the company at external events

Knowledge, Skills, Experience
— Experience in a similar or comparable role, minimum 1 year experience in studio management, administration, project management, brand strategy, account management or similar (within art, design, culture, publishing, retail sectors)
— Commercially astute with experience managing a business or people and negotiating contracts
— Hands-on operational experience
— Incredibly organised with the ability to manage complex schedules and overlapping deadlines
— Experience with managing clients
— A shared interest in Each Other Company/Further Reading Press's business and culture
— Calm, flexible, driven, self-motivated and punctual
— Occasional travel for external events required
— Strong presentation, written and verbal communication skills
— Fluency in English is a must
— Articulate and diplomatic manner
— Mac OS literate and high proficiency in MS Excel and Google Workspace
— Proficiency in other business management tools is a plus.

Salary
Negotiable dependent on experience

Time
3–4 days a week, days negotiable

How to apply
Please send the below to we@eachother.company with the subject line ‘Project/Studio Manager’:
— A single PDF file of your CV (max. 3MB)
— A covering letter helping us understand why you should be considered for this position
— Your start date availability

Deadline for submission: Monday, 18 April 2022
First interviews will commence Wednesday, 20 April 2022

Please note that Each Other Company/Further Reading Press reserves the right to withdraw this listing prior to the official closing date, therefore it is recommended to submit applications early.

Please only apply if you have the necessary permit to work in Indonesia.